Privacy Policy
Ai Practice Management LLC
Introduction
Ai Practice Management LLC (“Ai Practice Management” or “we”) is a healthcare support organization that provides services and solutions to medical and dental providers across major states in the United States. We are committed to protecting the privacy and personal information of our clients, website visitors, and those who engage with our communication platforms, including SMS messaging. This Privacy Policy outlines how we collect, use, and protect personal data in accordance with applicable laws and regulations.
Scope
This Privacy Policy applies to all personal data collected by AI Practice Management LLC, including but not limited to:
• Healthcare professionals and practice managers who use our services
• Clients who engage with us through our website or other communication platforms
• Individuals who subscribe to SMS updates or communicate with us electronically
• Visitors to our website: https://aipracticemanagement.us
SMS Consent (Required 10DLC Text)
We will not share your opt-in to an SMS campaign with any third party for purposes unrelated to providing you with the services of that campaign. We may share your Personal Data, including your SMS opt-in or consent status, with third parties that help us provide our messaging services, including but not limited to platform providers, phone companies, and any other vendors who assist us in the delivery of text messages.
All of the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Types of Personal Data Collected
Ai Practice Management LLC may collect the following categories of personal data:
• Contact Information: name, phone number, email address, office address
• Business Information: practice name, specialty, licensing or credential data
• Service Preferences: service interests, support needs, communication preferences
• Payment or Billing Information: invoicing or transaction-related data
• Technical Data: IP address, device data, browser type, and site interaction
How We Collect Personal Data
We collect data through:
• Contact forms on our website
• Phone, SMS, or email communication
• Third-party tools for secure online scheduling, messaging, or billing
• Information you voluntarily provide when requesting services
How We Use Personal Data
We use personal data for the following purposes:
• To provide and manage administrative and operational support to healthcare practices
• To communicate appointment reminders, updates, and relevant service information via SMS, email, or phone
• To personalize and improve our services
• To manage billing and transactions
• To comply with legal and regulatory requirements
Opt-Out Process
You may choose to stop receiving text messages from AI Practice Management LLC at any time. To opt out, simply reply to any text message you receive from us or text (332) 254-9771 with the word ‘STOP’ or ‘UNSUBSCRIBE.’ Once we receive your opt-out request, we will promptly remove your number from our messaging list.
How We Disclose Personal Data
AI Practice Management LLC may disclose personal data:
• To service providers and vendors strictly for operational purposes
• To government or regulatory authorities, if required by law
• In the case of a business transaction, such as a merger or acquisition
We do not sell or share your personal data with third parties for their marketing purposes.
Security Measures
We implement industry-standard technical and organizational safeguards to ensure your personal data remains secure, including:
• Secure website encryption (HTTPS)
• Role-based access control
• Data backup and recovery protocols
• Secure payment processing platforms
Data Retention
We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. When no longer needed, we securely delete or anonymize the data.
Your Rights
You have the right to:
• Request access to your personal data
• Request correction or deletion of your data
• Withdraw consent or object to data use for specific purposes
• File a complaint with a data protection authority, if applicable
Updates to this Privacy Policy
We reserve the right to update this Privacy Policy at any time. Any changes will be posted on our website, and continued use of our services indicates your acceptance of those changes.
Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:
Ai Practice Management LLC
📧 aipm@aipracticemanagement.com
📞 (332) 254-9771
🌐 https://aipracticemanagement.us
We are committed to ensuring that your privacy is protected and that your personal information is handled with care, transparency, and in full compliance with applicable regulations.